Privacy & Security Policy for Linc Books
Linc Books (hereafter “we” or “us”) is committed to safeguarding the privacy and security of our clients’ personal information. This Privacy & Security Policy outlines the practices for handling personal data and ensuring the confidentiality and protection of information in connection with the services we provide, including manuscript translation, global adaptation, and publication through platforms like Amazon KDP and audiobooks.
1. Confidentiality Protection Policy
At Linc Books, we recognize the importance of maintaining the confidentiality of all materials, including manuscripts, drafts, and intellectual property, that clients entrust to us. Our business model centers around providing secure translation, adaptation, and publishing services for authors, and we take confidentiality seriously.
The following basic principles guide how we handle confidential information:
1. Secure Destruction of Unused Materials:
If a manuscript is submitted for a quote but the client decides not to proceed with our services, we will securely destroy all documents and ensure that confidentiality is upheld.
2. Confidentiality Commitments:
All personnel involved in the project, including editors, graphic designers, book designers, illustrators, and other staff members, are required to sign confidentiality agreements before gaining access to any client materials. This ensures that all sensitive information is handled with the utmost care and respect for privacy. As both the translator and project manager, I also adhere to the same strict confidentiality standards throughout the process.
3. Scope of Confidentiality:
The protection of confidential information extends beyond manuscript content and includes any communication with clients, including consultations and questions.
4. Ongoing Confidentiality:
Even after an employee or contractor leaves Linc Books, their confidentiality obligations remain in place.
Effective as of January 16, 2025
Linc Books Representative: Rinko Kawakami
2. Personal Data Protection Policy
Linc Books acknowledges the importance of personal data and is committed to protecting the privacy of the individuals we serve. We comply with all relevant privacy laws and regulations, and the protection of personal information is fundamental to providing trusted services to our clients.
We have established and implemented the following policies for handling personal data:
1. Compliance with Privacy Laws:
We adhere to applicable data protection laws and regulations. Additionally, we have created internal guidelines to ensure compliance and continuously improve our practices.
2. Internal Data Protection Measures:
We have developed robust systems to safeguard personal data. These guidelines are communicated to all staff to ensure their understanding and compliance.
3. Limited Data Use:
We will only use personal information for the specific purposes for which it was collected. We will not disclose or share personal data with third parties unless we have explicit consent or are required to do so by law.
4. Security Measures:
We implement security protocols to protect personal data from unauthorized access, loss, or damage. Regular updates and corrective actions are taken to improve our data security.
5. Handling Data Requests:
We will respond promptly and properly to any inquiries or requests related to the access, correction, or deletion of personal data.
Effective as of January 16, 2025
Linc Books Representative: Rinko Kawakami
3. Purpose of Personal Data Use
The personal data we collect is used for purposes directly related to the services we provide, including translation, adaptation, and publication of manuscripts through Amazon KDP and audiobooks. Below are the specific purposes for which we collect and process personal data:
1. Client Communication and Service Delivery:
– Correspondence regarding manuscript submissions, editing, and translation services.
– Sending newsletters, updates, and information about our services.
– Providing customer support, follow-up, and feedback collection.
– Sharing information about upcoming events or promotional offers.
2. Service Development and Improvement:
– Analyzing feedback and data to continuously improve our offerings, including manuscript formatting, global adaptation, audiobook services, and book cover design and illustration.
3. Contractual Obligations:
– Fulfillment of contractual agreements related to translation, adaptation, and publishing services. Before proceeding with any publishing work, both the client and I will sign a formal contract, with both parties expected to adhere to the terms and conditions outlined within.
– In the event of any suspicion of violation of the contractual agreement, such as copyright infringement or other legal issues, I reserve the right to terminate services immediately.
4. Legal Compliance:
Addressing legal obligations or regulatory requirements as they arise.
4. Proper Acquisition of Personal Data
We acquire personal data in a lawful and transparent manner. We ensure that clients are aware of the specific purposes for which their personal information is collected and how it will be used.
5. Sharing of Personal Data
Linc Books will not share personal information with third parties unless:
1. We have obtained explicit consent from the individual.
2. It is required by law, regulation, or legal proceedings.
3. It is necessary to protect an individual’s life, body, or property in emergency situations where obtaining consent is not feasible.
6. Inquiries About Personal Data
Clients have the right to inquire about, correct, or request the deletion of their personal data. For any such requests, please contact us via our [Contact Form] or email at [insert email address]. We will respond promptly to all inquiries.
7. Other Matters
1. Access Logs:
We may collect access logs on our website to improve user experience and service quality. These logs are not intended to identify individuals but to provide insights into website usage and traffic.
2. Cookies:
We use cookies to enhance user experience on our website. Cookies are small text files stored in your browser that help us remember preferences and settings. You can disable cookies through your browser settings if you prefer not to have them.
– What are cookies?
Cookies are small files that websites store on users’ devices to enhance site usability, such as remembering login information or settings preferences.
– How do cookies work?
Cookies enable functions like keeping you logged in, maintaining session states, and improving the functionality of specific features like manuscript submissions or viewing publishing options.
– Cookie Management:
You can manage or disable cookies through your browser settings, but please note that disabling cookies may limit some features of the website.
3. Data Tracking and Marketing:
We may use non-personally identifiable data for marketing purposes and to understand site performance, but we do not use cookies to collect personal information.
8. Changes and Updates
Linc Books reserves the right to amend or update this Privacy & Security Policy as necessary to comply with legal requirements or improve business operations. If significant changes are made, we will notify our users through our website. We encourage you to review this page periodically to stay informed about our privacy practices.
Newsletter Subscriptions
Linc Books offers a bilingual newsletter to share updates, industry news, and tips for authors. This newsletter is designed to cater to both novelists and readers, offering content that is relevant to each group. By subscribing, you agree to receive communications from Linc Books via email.
1. Data Collection:
To send you the newsletter, we collect the following personal information: your name and email address. This information will be used solely for the purpose of delivering the newsletter and relevant updates related to Linc Books services.
2. Opt-In Consent:
You can subscribe to the newsletter by opting in through a subscription form on our website. By submitting your details, you give us consent to send you our newsletter and other promotional materials.
3. Unsubscribing:
You may unsubscribe from the newsletter at any time by clicking the unsubscribe link provided at the bottom of any email or by contacting us directly.
4. Third-Party Service Providers:
We use MailChimp, a third-party email service provider, to manage and send our newsletters. For more details on how MailChimp handles your data, please refer to their privacy policy.
Affiliate Links
As part of our services, we may include affiliate links on our website. For example, when we link to books on Amazon or other third-party sites, we may earn a commission if you click the link and make a purchase, at no additional cost to you.
Please note that this is a common practice on many websites, and I only recommend products and services that I trust, have personally used, or have cited in my blog.
By clicking on and purchasing through these affiliate links, or by purchasing our books, you support Linc Books in continuing to offer valuable content and services. Thank you for your support!
